INFORMATION ONLY, NOT PART OF THE STATE STRUCTURE

 

AREA 64 ASSEMBLY SUGGESTED GUIDELINES

 

STANDING COMMITTEES

 

The Area 64 Assembly Guidelines are compiled from the experience of Area 64 Assembly members.  They also reflect guidance given through the Twelve Traditions, Twelve Concepts and the General Service Conference.

 

 

Purpose

The purpose of these guidelines is to describe policies and procedures which apply to the Area 64 Assembly of Alcoholics Anonymous.  These guidelines are not intended to replace the information in the A.A. Service Manual, but are to be used in conjunction with and as a supplement to the Service Manual and other A.A. service related material.

 

Archives

The Area 64 Archives Chairperson coordinates the efforts of the Area 64 Archives Committee which is comprised of District and Group Archivists and any other interested A.A. members.  The primary purpose of the Archives Committee is to collect and preserve A.A. related materials of interest to the Area.  The Chairperson of the Area 64 Archives Committee:

  1. Attends all Area 64 Assemblies and reports to the assembly body the pertinent business of the Area 64 Archives Committee.
  2. Makes available an Archives Display at all Area 64 Assemblies, State Conventions and, by request, Area Workshops and other service events upon reasonable prior notification.
  3. Guide and encourage the district and group representatives in the collection of archival material.
  4. Chairs the Area 64 Archives Committee Meetings.
  5. In the absence of the Area 64 Archives Committee Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

Archivist

  1. Catalogs, indexes and classifies all new and existing archival materials.
  2. Protects the anonymity of AA members on all levels at the Area 64 Archives repository.
  3. Reports to the Area 64 Archives Committee at all Area 64 assemblies, attending whenever possible.

 

 

Cooperation with the Professional Community

The Area 64 CPC Chairperson coordinates the efforts of the Area CPC Committee which is comprised of District and Group Representatives and any other interested A.A. members.  The primary purpose of the CPC Committee is to provide information to those who have contact with alcoholics through their profession.  The Chairperson of the Area 64 CPC Committee:

  1. Coordinates Committee efforts to provide literature and other information about A.A. to professionals who come in contact with alcoholics.
  2. Encourages and supports districts and groups in their efforts by coordinating workshops, helping to provide literature as needed in sharing experience.
  3. Attends all Area 64 Assemblies and reports to the assembly body the pertinent business of the Area 64 CPC Committee.
  4. Makes available a CPC Literature Display at all Area 64 Assemblies, State Conventions and, by request, at Area Workshops and any other service events upon reasonable prior notification.
  5. Chairs the Area 64 CPC Committee meetings.
  6. In the absence of the Area 64 CPC Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

 

Correctional Facilities

The Area 64 CFC Chairperson coordinates the efforts of the Area 64 CFC Committee which is comprised of District and Group Representatives and any other interested A.A. members.  The purpose of the CFC Committee is to organize and carry out the work of carrying A.A.’s message of recovery to alcoholics behind the walls and to help “Bridge the Gap” from inside the facility to the outside A.A. community.  The chairperson of the Area 64 CFC Committee:

  1. Assists districts and groups in solving problems related to setting up A.A. meetings in correctional facilities in their districts.
  2. Helps members of the CFC Committee acquire A.A. books and literature as needed.
  3. Attends all Area 64 Assemblies and reports to the Assembly body the pertinent business of the Area 64 CFC Committee.
  4. Encourages committee to become familiar with “Bridging the Gap” and other A.A. programs designed to help inmates.
  5. Makes available a CFC Display at all Area 64 Assemblies, State Conventions and, by request, at Area Workshops and other service events upon reasonable prior notification.
  6. Chairs the Area 64 CFC Committee meetings.
  7. In the absence of the Area 64 CFC Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

Grapevine

The Area 64 Grapevine Chairperson coordinates the efforts of the Area 64 Grapevine Committee which is comprised of District and Group Representatives and any other interested A.A. members.  The primary purpose of the Grapevine Committee is to inform groups and individuals about the International Monthly Journal of Alcoholics Anonymous and the many benefits that can be derived through the Grapevine and La Viňa Subscription.  The Chairperson of the Area 64 Grapevine Committee:

  1. Encourages the use of the Grapevine and La Viňa in the Twelve Step work of other Standing Committees.
  2. Coordinates in the most effective manner the flow of information, creating awareness of the Grapevine and La Viňa Magazine and of the Specialty Items from Grapevine Inc. from the Area 64 Assembly to Districts, Groups and A.A. members.
  3. Attends all Area 64 Assemblies and reports to the Assembly body the pertinent business of the Area 64 Grapevine Committee.
  4. Makes available a Grapevine Display at all Area 64 Assemblies, State Conventions and, by request, at Area Workshops and other service events upon reasonable prior notification.
  5. Coordinates the distribution of back order magazines using Pool Representatives assigned to West, Middle and East Tennessee.
  6. Chairs the Area 64 Grapevine Committee meetings.
  7. In the absence of the Area 64 Grapevine Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

Public Information

The Area 64 Public Information Chairperson coordinates the Area 64 Public Information Committee which is comprised of District and Group Representatives and any other interested A.A. members.  The purpose of the Area 64 Public Information Committee is to provide information about A.A.’s message of recovery to the general public.  The Chairperson of Area 64 Public Information:

  1. Acquires and maintains recorded A.A. public service announcements for the use of District and Group Public Information Committees.
  2. Helps committee members work with their local media utilizing our traditions of anonymity, singleness of purpose, non-affiliation, and attraction rather than promotion.
  3. Supports Districts and Groups in their Public Information efforts by coordinating workshops on speaking at non-A.A. meetings and other related topics.

 

 

 

  1. Attends all Area 64 Assemblies and reports to the Assembly body the pertinent business of the Area 64 Public Information Committee.
  2. Makes available a Public Information Display at all Area 64 Assemblies, State    Conventions and, by request, at Area Workshops and other service events upon reasonable prior notification.
  3. Chairs the Area 64 Public Information Committee meetings.
  4. In the absence of the Area 64 Public Information Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

Treatment Facilities

The Area 64 Treatment Facilities Chairperson coordinates the efforts of the Area Treatment Facilities Committee which is comprised of District and Group Representatives and any other interested A.A. members.  The primary purpose of the Area 64 Treatment Facilities Committee is to coordinate the work of individual A.A. members and groups who are interested in carrying our message to alcoholics in treatment facilities.  The Chairperson of the Area 64 Treatment Facilities Committee:

  1. Assists District and Group Treatment Facilities Committees in setting up A.A. meetings in treatment facilities in such a manner as to safeguard A.A.’s Twelve Steps and Twelve Traditions. 
  2. Helps members of Treatment Facilities Committee obtain A.A. literature as needed.
  3. Attends all Area 64 Assemblies and reports to the Assembly body the pertinent business of the Area 64 Treatment Facilities Committee.
  4. Makes available a Treatment Facilities Display at all Area 64 Assemblies, State Conventions and, by request, at Area Workshops and other service events upon reasonable prior notification.
  5. Chairs the Area 64 Treatment Facilities Committee meetings.
  6. In the absence of the Area 64 Treatment Facilities Chairperson, the Alternate Chairperson will assume Chairperson’s responsibilities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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